Every once in a way, you may find yourself in a position where you have to excuse yourself from work. All organizations have a leave policy in place but often employees find themselves wondering if their reasons for leave application are good enough for grant of leave. One of the most embarrassing situations you could find yourself in is where you apply for leave from work, only to have it rejected.
One of the best ways to ensure that you apply for leave and get it sanctioned too, is by preparing beforehand. Here’s what you need to do:
- Decide what kind of leave you need. Organizations usually offer casual, sick, medical, maternity and privileged leave.
- If you are planning to take leave for one to two days, ensure that your absence does not hamper work. The best thing to do is to delegate work to be done, beforehand to the team or to your colleague.
- If you plan on applying for longer leave, ensure that it does not clash with the leave plans of other people in your department.
- If you can reschedule your date of leave, then do so in such a way that important deadlines and meetings are dealt with first.
- Have a casual conversation with the person you report to and let them know that you intend on taking a day or so off. That will give you an idea as to whether there are any other professional commitments you need to take care of first.
The 7 Best Believable Excuses For Missing Work
- You’re really ill and need to take a day off to recuperate.
- You scheduled a doctor’s appointment a few weeks back.
- There’s been a death of a close one in the family.
- You have a family emergency (this works better if you have children).
- You have an emergency at home (think flooding, leads due to rains etc).
- You have a wedding to attend.
- You are expecting the delivery of an expensive purchase (for eg kitchen appliances, furniture etc).
The 7 Worst Excuses You Could Give For Missing Work
- You’re bored with your job role and don’t see yourself growing.
- You need to get your driver’s license renewed.
- Your car broke down and you couldn’t make alternate arrangements.
- You had a party the night before and you’ve still got a hangover.
- You are looking for a new job.
- Making up the death of a loved one.
- Saying you are required to be present at a charity event or a public event, but you actually have nothing to do with it.
How To Apply For Your Leave
Decide On The Excuse- If you have a genuine reason for missing work because of the death of a loved one, a wedding or because you plan on going for vacation, then there’s nothing to worry about. If you’re making up an excuse, make sure you tell everyone the same story.
Follow Office Protocol– All organizations require that leave applications need to be made a few days prior to taking the leave so, make sure you find out what the HR rules at your office are.
Put It In Writing- Usually, a leave application will need to be filled in by hand or emailed to the person you are reporting to. Offices also use an internal HR software in which they can apply directly for leave and get it sanctioned too.
Inform The Team– Don’t leave your team in the dark. Let them know that you will be on leave and don’t forget to mention who they can approach in case they need to make a quick decision or need approval for something. Ensure that an email reaches everyone who reports to you and your immediate colleagues.
Keep It Short– A leave application that is to the point is one that will be taken seriously. If you write an email which goes into too much unwanted detail about why you are requesting for leave, that alone will raise doubts.
Follow up With a Call- It is possible that emails tend to get ignored and if your application has not been sanctioned or rejected even two days before the intended date of leave, speaking to your boss on the phone or meeting them in person is the right thing to do.
Avoid Text Messages- Text messages are best avoided when applying for leave from work because they are seen as too casual and not professional enough. A text message as a follow up is also not recommended.
Be Reassuring- One of the best ways to show that you are a responsible employee is to let your boss know that you have briefed your colleagues on what work they need to execute in your absence. Just knowing that work will not get affected in any way shows you’re also a team player.
Be Available Digitally– In case, you need to be reached at all costs by your boss or colleagues, let them know which is the best way to do so even if you aren’t in the office physically. Some options could be reaching you through whatsapp or calling you at a specific time.
A real emergency can happen to anybody at any time and if you find that you need to take a day or so off at short notice and you have not had the time to follow office protocol and inform your superiors a few days ahead, then the best thing to do is to call your boss as soon as you can and explain the situation. Sending an email is the best form of official communication but in case you aren’t in the right situation to do so, make sure that you reach out to the concerned HR manager too and inform them of the same. Don’t forget to let your team know too.